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General Info

Thank you for selecting Park Tudor Summer Programs this year. We are dedicated to giving your child a memorable summer experience in 2019. Please carefully read the information below so that you are aware of our policies and procedures.

Schedule

The 2019 Park Tudor Summer Experience runs from June 3 to July 26. Classes are available from 9:00 a.m. - 4:00 p.m. Extended care is available from 7:30-9:00 a.m. and 4:00-6:00 p.m.

Please note that campus is CLOSED for the holiday on July 4th and 5th.

Registration

Classes and their descriptions are listed on the Park Tudor Summer School website (use the menu on the left to browse our selection). Class size is limited and registrations are processed on a first-come, first-served basis. All families will be prompted to create an account on our new registration page by clicking the button below.

Registration Is Open!

Note: Please select camps/classes by the grade level your student is entering in Fall 2019.

Register online here

Frequently Asked Questions

Where do I drop-off and pick-up my student?

Students in grades PreK-8th are dropped off and picked up at Clowes Commons. This location is open 7:30 - 9:10 a.m. each morning, and again from 12:45 - 1:10 p.m. each afternoon. Students return to this location for lunch and for pick up. Parents must remain in their vehicle in our car line, and camp staff will come by your vehicle to sign out each child. This process goes very quickly. Please, allow our staff to help buckle students in their seats – do NOT get out of your car. Caregivers who choose to park and walk-up to pick up their students will be directed to a special location and will need to wait for staff members to assist them, as this slows down the process in our car line.

On Mondays, all guardians must escort their student, PreK-8th grade, into the Commons to sign-in. There is no charge for early drop-off on Mondays. For the remainder of the week, staff will assist in taking students inside at the drop-off location if guardians prefer. No student can walk in alone. It is the guardian’s responsibility to see that children arrive inside should staff members be assisting other students.

Where do I drop-off late or pick-up early?

Families that need to pick-up or drop-off during camp hours should report to the Summer Office. Students will be escorted by staff members to their respective classroom.

How will camp staff who know is able to sign-out my student?

Upon registration, our camp staff will add all caregivers listed on the registration to our digital attendance app called Kinderlime. (Park Tudor families already have an account). Parents can request to add more caregivers via email. Each caregiver is assigned a unique 4-digit code, which is required to drop-off and pick-up.

Our staff will only dismiss students to guardians who are registered and are over the age of 18.

Do you offer early care or after care?

The Summer Experience hours are 7:30 a.m. to 6:00 p.m. Camps are scheduled between 9:00 a.m and 4:00 p.m. You can pre-register for the week at a discounted rate for one or both Extended Day services using the registration process. If your family only requires a few days, you will be charged for the daily drop-in rate and will not need to pre-register. Students who are not picked up will be sent to Extended Day care and the family will be billed for the daily charge. Because Extended Day care takes place near the standard drop-off/pick-up location, parents should always continue to use that same location during extended hours. 

If my child is a little anxious about the new environment, do you allow guardians to stay with the student?

Every Monday, we invite parents to join their student in our Community gathering. During this 20-minute meeting, students will be placed into their camp pods to meet their instructor, listen to our Camp Rules, and be introduced to our weekly theme about character and/or life skills. This allows parents to be with their student as they transition into their camp. Parents may continue to join their student at this time each day of the week, but the meetings are much shorter.

After the meeting, parents are dismissed, and instructors walk students to their respective classrooms/facility.

Students who require a full-time aid must be approved two weeks in advance. All aids are required to complete a background check.

Who do I notify if my child has particular medical needs?

Our registration form requires guardians to list any medical concerns and medications that the student has. Our administrative team, including our school nurse, review all medical concerns. If our program feels that a particular medical need cannot be supported during the duration of the program, we will alert the family. The Summer Experience at Park Tudor does not provide a full-time nurse or counseling service.

Students who require an EPI pen or inhaler should arrive with those items on their first day of camp, along with the Allergy/Anaphylaxis Emergency Care Plan and Asthma Management Plan (provided on registration form) completed. The child’s instructor will add those items to their First Aid bag, and keep that bag with their camp. Instructors will transfer those items to the child’s afternoon camp if necessary. It is the parent/guardian’s responsibility to retrieve and take home these medical items for the weekend.

The Park Tudor Summer Experience staff cannot administer any type of medication, including cough drops and eye drops. Staff members are trained to administer EPI pens and inhalers in emergency situations. Administrators are trained in basic first aid and CPR.

What is your camp cancellation policy?

The Park Tudor Summer Experience will issue a full refund if cancellation is four weeks prior to the camp start date. A 50% refund is issued if cancellation is within two weeks of the camp start date. Refunds are not issued if cancellation is within two weeks of the camp start date. Deposits are non-refundable.

How will I get specific information regarding my child’s camp?

Our camp instructors will submit a “Welcome Letter” for each of our camps. This letter contains information about the instructor, and also specifics about your child’s camp. Click here for Welcome Letters sorted by week. Instructors will also strive to email the families the weekend prior to camp to help ensure that information was reviewed.

Do you provide a lunch or snack?

The Park Tudor Summer Experience does not provide lunch Monday-Thursday. Students staying all day will need to bring a sack lunch. On Fridays, we provide a cookout for our all-day students. 
Cookout Lunch Menu

The Park Tudor Summer Experience strives to provide fresh bananas and oranges daily for a breakfast or snack to students who forget. We ask that all students are sent with their own snack as we cannot guarantee supplies will last. Please send a water bottle every day.

Park Tudor School is a nut-controlled environment. All lunches and snacks must be nut-free. Items with nut ingredients will be thrown out. Sun-butter is an acceptable substitute to peanut butter, and we ask that parents label those sandwiches so instructors know not to remove it.

What daily items should we send with our student?

Aside from a daily snack, students should come with a labeled water bottle and should have applied sunscreen on their skin. If you wish to send back-up sunblock, please label it. Spray sunblock is preferred. Students ages 3 and 4, and students who may be at-risk for an accident, need to be sent with a change of clothes.

Where can I see activities and other updates about my child's camp?

Instructors strive to send home updates via email to families each week. Another great way to see daily news is to add Park Tudor Summer Programs on Facebook.

Will my child experience any screen-time?

The Park Tudor Summer Experience camps use a variety of media. Parents should expect some form of screen time at camp, and teachers can provide more specifics in their “Welcome Letter.” Extended Day care often shows cartoons or movies as a playtime option during those hours, under the rating “G”, but outdoor free play and social games take up the general portion of the time.

Will my child have treats or snacks?

Some camps include the use of snack foods or candies, or a variety of ingredients (especially in cooking camps), as a part of their curriculum. These camps provide this information to parents up-front in their “Welcome Letter.” All instructors review the Medical Concerns list to avoid providing items to students with allergies. We are able to omit these items to students with sensitivities, but cannot always guarantee a substitution.

What is the Park Tudor Summer Experience’s policy if my child becomes ill during camp?

The Park Tudor Summer Experience requires that students who have a fever of 100◦F or greater, or who have gastrointestinal issues such as vomiting or diarrhea, or are unable to remain in their camp due to illness, are picked up by a parent/guardian within one hour of being notified. Students must be fever and symptom free and non-contagious for 24 hours without medication in order to return to camp.

What is the Park Tudor Summer Experience policy about taking my student off-campus?

The Park Tudor Summer Experience will not take any student off campus without prior permission granted by the parent/guardian. Camps that have specific trips off campus will be outlined in the camp description. The field trip consent form will be on the registration form and a digital signature is required.

Any student with poor conduct on a trip will be asked to be picked up from the field trip site by a parent/guardian.

What is your policy about visitors in the building?

The Summer Experience requires that all visiting students and adults are signed in at the Summer Office, and provided the proper identification tag. Parents are welcome to join their students in the community gathering every Monday in Clowes Commons, however.

All campus buildings remain locked, and visitors will need to ring the bell at the Summer Office entrance, located at the front of the Lower School, facing College Avenue.

Is there childcare available between morning and afternoon sessions?

Yes! Campers are supervised for lunch/recess from 12:00 - 1:00 p.m., and then guided to their afternoon camps. Parents should pack a nut-free lunch for campers from Monday - Thursday; on Fridays, campers can have lunch at our all-camp cookout!

Welcome Letters for Each Camp

This will include your instructor's contact information, a short biography, and a list of what to bring to class.

Welcome Letters

The Park Tudor Summer Experience reserves the right to excuse any student from camp with no refund if the student has presented a safety threat to any person, student or instructor, or damaged property belonging to the School or any other student. The Park Tudor Summer Experience also reserves the right to excuse any student with no refund from camp who exhibits poor conduct. The Park Tudor Summer Experience reserves the right to excuse any student who is not independent in restroom functions or is still prone to accidents, or does not exhibit emotional independence from a parent/guardian. The Park Tudor Summer Experience reserves the right to excuse students who are not in appropriate attire from activities if it poses a safety risk. Please ensure students are in comfortable and safe attire at all times. The Park Tudor Summer Experience requires that any student in need of assistance in a restroom is assisted by two staff members, or one instructor with an open-door policy. All instructors and coaches are background checked in compliance with Park Tudor School and Indiana State policy. Any changes to your student’s medical needs or your emergency contact information should be reported to the Summer Office.